Operation of Dormitories
Pursuant to the Extraordinary Measure of the Ministry of Health, issued as an Annex to the Government Resolution of 16 August 2021, with effect from 31 August 2021 the operation of dormitories in general is governed by the following conditions:
Upon moving into dormitories, students must submit proof (in hard copy or electronic form) of one the following:
a) that they have been vaccinated against Covid-19, which they prove through a national vaccination certificate or a vaccination certificate issued in accordance with the European Union's EU Digital COVID Certificate Directive, provided that at least 14 days have elapsed since the completion of their vaccination schedule, or
b) that they have recovered from Covid-19, and this has been confirmed in a laboratory, they have completed the period of isolation as mandated by the extraordinary measure of the Ministry of Health, and no more than 1800 days have elapsed since their first positive test for the presence of antigens of the SARS-CoV-2 virus, or
c) that they have taken an RT-PCR test for the presence of the SARS-CoV-2 virus, with a negative result, no later than 7 days ago, or that they have taken a rapid antigen test (RAT) for the presence of SARS-CoV-2 virus, with a negative result, no later than 72 hours ago.
If the student is unable to present any of the above documents upon moving into the accommodation, they must undergo - in a place reserved for this purpose - a rapid antigen self-test (RAT) (intended for use by a lay person) on entrance to the dormitory, the result of which must be negative.
The dormitories of Charles University (closest to the gatehouse) have set aside separate rooms in indoor areas close to the reception areas at the entrances to buildings for student self-testing. This has resulted in a reduction in the number of study rooms. The rooms are equipped with testing points (consisting of a table and chairs). The minimum distance between individual testing points is 2 metres. The rooms are equipped with a collection basket for hazardous biological waste and disinfectants.
After performing a self-test, the student submits the result of the test (or a photo of the test) from a safe distance to an authorized person (porter/receptionist) or accommodation clerk. The staff member will not physically handle the test. The student then throws the used test into the waste container designated for this purpose.
When performing the self-test, the student fills in the confirmation of the test (name, room number, date of test). They then present the confirmation at the dormitory reception. The porter (or accommodation office) then confirms the date of the test on the negative test result confirmation form with a stamp. This form/test confirmation must be retained by the student at all times and presented at the entrance to the dormitory on request. Confirmation is valid for a period of 7 days. After the certificate expires the student must prove that they meet one of the conditions listed above under letters a) to c), or take a new self-test.
If the test result is positive, the student must immediately announce this to the authorized person, or to the email koleje.bounce@kam.cuni.cz. The student is then obliged to undergo quarantine immediately, where they must wait for further instructions. The local public health office will be notified of the result of the test.
The accommodation office issues access cards as follows when students move from their summer accommodation or into a dormitory:
• If the student meets the condition mentioned above under letter a), they receive a green access card. The accommodation office sets the entry chip to the dormitory to unrestricted access.
• If the student meets the condition described above under letter b), they receive a green access card stating the date until which that green access card applies to them.
• If the student meets the condition mentioned above under letter c) or fails not meet any of the conditions and is obliged to test themselves regularly, they receive a red access card.
CU Dormitories and Canteens will offer antigen tests (RAT) for self-testing at dormitory receptions. Due to the large number of freely available COVID-19 sampling points, we prefer that students utilise these test facilities when arriving at the dormitory, and that they already have a valid negative test on arrival at the dormitory.
Any student who fails to prove that they meets any of the above conditions shall not be allowed to enter the dormitory, and their accommodation contract may be terminated.
For the avoidance of possible doubts, please be informed that, according to the Helpline for Covid Counselling in Higher Education of the Ministry of Education, Youth and Sports, in consultation with the Ministry of Education, it has been declared that, as the administrator of the dormitories, CU Canteens and Dormitories is authorised to retain documents, or copies thereof, and data pertaining to individual residents and proving their vaccination, Covid-19 recovery or testing status, including in accordance with the GDPR (legitimate interest).
